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Rules & Judging Guidelines

Judging Guidelines

Judging guidelines and instructions for submission of entries:

  1. Each entry will be judged in the defined category using the criteria listed. NACUFS reserves the right to recategorize entries if deemed appropriate.

  2. The entries will be sorted by category and classification. Each category will be assigned to a team of three judges. The team will then review each entry in their assigned categories and the judges’ scores will be averaged for a final score. The chair will then make the appropriate point deductions as indicated in Contest Penalties.

  3. The top scoring entries in each category and classification will be awarded Gold, Silver, Bronze, and Honorable Mention Awards if they receive a minimum score of 70 percent of available points. Assuming there are sufficient entries, these four awards will be awarded in each of the Small, Medium, and Large classifications in each category. In the case of a tie, entries receiving the same score will receive the same level award.

  4. Grand Prize judging process: The top scoring entry from each of the Small, Medium, and Large classifications will be ranked against each other. All six judges will rank the contenders for Grand Prize. In the case of a tie, the chair will rank the contenders to break the tie so there will be only one Grand Prize winner per category. 

  5. If a voting delegate feels their institution is improperly classified, he/she may write an appeal, not to exceed 200 words, stating the classification they think their institution should be assigned and the reasons why. To be considered, appeals must be included with the entry. The appeal will be reviewed by the dining awards chair prior to the judging. The decision of the dining awards chair is final.

Contest Rules

(Rules with * do NOT apply to Category 6, Online Catering Menu. See Category 6 entry form for its own contest rules.)

  1. The contest is open to all NACUFS institutional members in good standing. Entries must be designed and produced by the institution entering the contest. Entries cannot be of company-wide promotions/menus/concepts that are for use at multiple locations or institutions as a company program, or submitted previously.

  2. All entries must be received by the deadline set by the dining awards committee and printed on the Official Entry Form. Entries not received by the deadline will have one point deducted for each day late up to five days, and thereafter be disqualified and will not be judged.

  3. * All Gold, Silver, Bronze, and Honorable Mention winners will be on display at the national conference and must remain on display until the designated pick-up time, at which point they must be picked up by a representative of the institution.

  4. * Page 1 of all entries must be a completed and signed Official Entry Form. An entry which does not include a completed and signed Official Entry Form as Page 1 will be disqualified and will not be judged. Label as page 1.

  5. * Page 2 of all entries must be an Essay that contains a maximum of 200 words. Label as page 2.

  6. * Page 3 of all entries must be a typed Table of Contents and must follow the Judging Criteria in order, and include page numbers. Label as page 3.

  7. * Page 4 is the start of the Judging Criteria section. The Introductions must be typed, contain a maximum of 100 words each, be placed at the beginning of each criterion, and be in order as laid out in the specific category's judging criteria. Additionally, brief descriptions and captions are allowed within each criterion. Hyphenated words will count as one word.

  8. * All pages of the entry must be numbered.

  9. * The photograph limit will count any combination of grouped photos as individual photos (e.g., collages, etc. would be counted as more than one photograph). Any social media post or marketing piece containing photos will be counted as a photograph.

  10. * All entries must be bound in a single book format and the exterior measurements may not exceed 18” x 12”, nor weigh more than 10 pounds. Only one entry is permitted per book and the entire entry must be securely contained within that single book. Audio, video, loose, or unattached materials will NOT be accepted or considered for judging.

  11. * Organize the pages of the entry in the same order as the criteria.

  12. For an entry which uses copyrighted materials and/or trademarks of others, the entrant institution must first have obtained written permission from each copyright and/or trademark owner, for the purposes reflected in the entry and for further publication and use by NACUFS. Certification that these written permissions have been obtained is required on the Official Entry Form.

  13. * Each separate foodservice unit at a member institution may enter any category for which it is eligible. A separate entry form must accompany each entry (duplicate the Official Entry Form as needed).

  14. The dining awards chair and NACUFS staff will review all entries upon receipt for rule adherence, qualification, and classification, and reserve the right to recategorize entries if deemed appropriate.

  15. The decision of the judges is final.

  16. By entering the contest, permission is thereby given to the National Association of College & University Food Services (NACUFS) to publish and/or use in any way the material so submitted.

  17. Events must have occurred between April 1, 2017 through March 30, 2018 to be considered. Entries for events outside this time period will be disqualified.

 Contest Penalties

Failure to follow the rules as defined will result in disqualification or penalty points being assessed against the total score as follows:
(The following penalties apply to Categories 1-5 only.  See Category 6 Official Entry Form for its own contest penalties.)

     1.  Official Entry Form    
           a.  Failure to place a completed and signed
               Official Entry Form as Page 1                                       
  Disqualified
     2.   Essay    
           a.  Essay missing   Disqualified
           b.  Essay not placed as Page 2   1 point
           c.  Essay not typed   1 point
           d.  Essay over 200 words   1 point
     3.   Table of Contents    
           a.  Table of Contents missing   Disqualified
           b.  Table of Contents not placed as Page 3   1 point
           c.  Table of Contents not typed   1 point
     4.   Judging Criteria    
           a.  Failure to include Introduction at
                beginning of each Judging Criterion
  1 point per criterion
           b.  Introduction not typed   1 point per criterion
           c.  Introduction over 100 words   1 point per criterion
           d.  Judging criteria not in correct order   2 points
           e.  More than 12 photographs per Judging Criterion   1 point per photo
     5.   Oversized book and/or being in
           non-book form (not to exceed 18" x 28")
  2 points
     6.   Excessive weight (not to exceed 10 pounds)   2 points
     7.   Failure to provide copy of written
           permission to use copyrighted material or trademark
   
           when requested by NACUFS or the dining awards committee   Disqualified
     8.   Resubmitting a previous entry or
           submittal of a company-wide program
  Disqualified
     9.   Late entry (one point per day, up to five days)   1-5 points/Disqualified
     10. Event outside timeframe (April 1, 2017-March 30, 2018)   Disqualified

Categories and Size Classification
 
Because there are many facets to collegiate dining (and schools vary in size and budget), the Loyal E. Horton Dining Awards Contest offers six major entry categories, each with awards for small, medium, and large schools. The categories for the contest will include:

  1. Residential Dining Concepts
  2. Residential Dining - Special Event
  3. Retail Sales - Single Concept/Multiple Concepts/Marketplace
  4. Catering - Special Event
  5. Catering - Online Menu (Electronic Entries Only)
     

Entries are divided into three classifications: The following matrix combines total annual foodservice revenue and total student enrollment to determine an institution’s classification of Small, Medium, or Large school. To determine your classification, locate your Total Annual Foodservice Revenue and your Total Student Enrollment on the matrix.

Gold, Silver, Bronze, and Honorable Mention awards may be presented per classification.

Classification Matrix