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    Frequently Asked Questions

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    Who is the intended audience?
    How can I attend an institute?
    Can I apply for more than one institute on the same application form?
    How much does an institute cost?
    How do I submit my application?
    How will I know if my application has been received?
    What happens if I forget to sign, or to get my voting delegate's signature?
    What happens if I miss the deadline?
    Can more than one person from my college or university apply for the same Institute?
    What if I find out I can't attend after I've been accepted?
    Can I attend an institute more than once?
    How can I become an institute speaker?



    Who is the intended audience? 
    Participants must be foodservice employees of current NACUFS member institutions and must have their institution’s voting delegate approval to apply.  The target audience is the foodservice management professional – ranging from front-line supervisors to senior-level directors. For more specific information about each institute's target audience, refer to each institute description.

    How can I attend an institute?
    Institute participants are selected through an application review process. You can obtain an application form by clicking on the “Apply” button on each institute page. (Available in January each year.) When completing your online application be complete in your answers – remember that the application form is the only opportunity you have to make your case for being selected to attend an institute. Be specific about why you want to attend this particular institute, including any experience or accomplishments you have in the content area of this institute and/or how attending at this time would be beneficial. 

    We recommend that you create and save a separate document with your application answers prior to completing the online application form.  This will save your work, should you receive an error message or not successfully submit your application on the first try.

    Can I apply for more than one institute on the same application form?
    You can use the same application to apply for multiple institutes, but be sure to indicate which institutes you are applying for.  You also should include separate paragraphs about why you want to attend each particular institute.  When appropriate, you may want to explain specific education, experience, accomplishments and NACUFS volunteer activities that relate to each institute, thus, in those cases, separate applications may increase your chances of getting accepted to a particular program.  If you prefer, you can also submit separate applications for each institute.

     

    How much does an institute cost?
    There is no registration fee for attending an institute.  All program materials, tours and group meals are provided by the association or the sponsors.  Accepted participants are responsible for paying for their own hotel, travel and some on-site meal costs; however, travel grants often provide reimbursement for most of these expenses.  Upon completing the institute, your institution receives a national travel grant of $200- $600 per person, per institute.  In addition, all regions offer a regional travel grant ranging from $200 - $500 (frequently requiring that you submit an article to the region about your experience.)  The total of $400 - $1100 often covers a substantial portion of of your out-of-pocket expenses. The specific costs of each institute are outlined on the “Program Details” page for each program.

    How do I submit my application?
    The online application form will be available in January each year.

    How will I know if my application has been received?
    When you submit your online application you should see a screen that says that you successfully submitted your application. An automatic confirmation will be emailed to you and your Voting Delegate.  If  you do NOT see the "success" screen, your application has likely NOT been submitted. If you get the "success" screen but do not get the email confirmation you could have included an incorrect email address or the message might be held up by your spam filter. In either case, you should contact Katie Kiter prior to the application deadline to confirm that your application has been received.  (It is YOUR responsibility to make sure that we have received your application.)

     

    How do I include my signature or that of my voting delegate with the online process?
    We no longer require a physical signature on your application, since it is now an electronic process; however, there is a disclaimer on the application for you to indicate that you have the approval of your voting delegate and/or immediate supervisor to attend. They also will be copied on various communications as part of the application and approval process.  If you are a voting delegate who receives an email message for an applicant who you have not given approval, send an email to education@nacufs.org to have the application rescinded.

    What happens if I miss the deadline?
    The deadline for all applications is 12:00 noon (EST) on the deadline day in order to allow us time to get applications to the selection committee by the end of the day.  Applications received after the deadline date and time will still be accepted, however, they will be considered “late”, resulting in enough of a point differential that the chance of being accepted for an institute may be unlikely.

    Can more than one person from my college or university apply for the same institute? 
    Does it affect our chances of getting selected?

    Applications are reviewed and ranked on an individual basis with no consideration given to the number of applications from a particular school. 

     

    What if I find out I can’t attend after I’ve been accepted?
    Once accepted, you will be provided a date within which to confirm your acceptance.  You should confirm your attendance by phone or e-mail as soon as possible, so that we can begin sending you specific travel and logistical information for the institute. You also need to submit the Participant Information Form that is provided by the deadline date. This form is what confirms your acceptance and saves your spot at the institute.

    If you are no longer able to attend, or if you have an emergency and need to cancel after confirming your acceptance, you must send your cancellation in writing.   NACUFS may impose a cancellation fee for any expenses incurred. You are responsible for any hotel or airline cancellation or change fees that may apply. 

    The next person on the waiting list will be notified of a vacancy and be given the opportunity to attend.  (You cannot transfer your acceptance to another person at your campus.)  Please give as much notice as possible, so that alternates will have as much time as possible to make arrangements to attend.  

    Can I attend an institute more than once?
    Since the content of an institute is approximately the same from year to year, each institute can only be attended once.

    How can I become an institute speaker?
    Speakers at the institutes are selected for their mastery of the content of the institute as well as their presentation skills and leadership abilities.  Some speakers are paid professionals, while others are volunteer foodservice professionals.  Speakers often commit to present the program over the course of multiple years.   All program, hotel, travel, and meal costs are provided by the association.

    If you are interested in being a speaker/presenter for an institute or any other NACUFS educational program, contact the NACUFS Education Team or call (517) 332-2494.

    NACUFS reserves the right to cancel or alter any program at any time.

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